Executive Summary
Faced with rapid population growth and increased demand for community facilities, Wyndham City Council acknowledged that dedicated resources and systems were required for the successful management of the existing buildings portfolio. Wyndham’s Asset Management (AM) and Facilities Maintenance (FM) teams have collaboratively worked together on a lifecycle analysis model to guide both long-term financial planning and shorter-term maintenance works packaging. The model has replaced previous ad-hoc style works planning practices and ensures planners can utilise funding in an optimum way under constrained financial environments. This presentation hopes to inspire and share knowledge with other organisations seeking to enhance their renewal works planning practices.
Detailed Content
Faced with rapid population growth and increased demand for community facilities Wyndham City Council acknowledged that dedicated resources and systems were required for the successful management of the existing buildings portfolio. At IPWEA’s SEE23 Wyndham presented how it had developed a first-generation life cycle model and outlined its future vision on how the model would be implemented. The proposed PWC25 presentation carries on the storyline and focuses on the productive partnership that has been cultivated between Asset Management (AM) and Facilities Maintenance (FM) teams and how this partnership has improved the modelling outputs and works planning processes.
A key focus point for Wyndham’s FM team was to reduce the reactive maintenance spend by scheduling appropriate renewal works at the optimum time. Appreciating both the opportunities and complexities this point offered, a dedicated renewals planner role was created within the FM team. The Renewals Planner partnered with AM officers to capitalise on the existing lifecycle analysis model and offered a higher degree of facilities subject matter expertise allowing key modelling parameters to be refined and re-calibrated. This included:
The improved model has replaced the previous ad-hoc style spreadsheet-based works planning practices and has facilitated the development of a robust asset candidate selection process that involves service manager and works contractor feedback and validation of the model’s results. This approach ensures that the assets selected for works are the optimum way to spend funds under a constrained financial environment, while also managing risks. Furthermore, the modelling has demonstrated several ‘what-if’ scenarios to inform and empower Council’s choices around long-term financial planning and service provision.
The presentation will outline how the improvements were achieved and hopes to inspire and share knowledge with other organisations seeking to enhance their facilities works planning practices. Moreover, the presentation will also outline the future direction for the project which includes service specific risk parameters, collection, and inclusion of detailed performance data for high criticality hydraulic and mechanical components and refinement of the capacity, functionality, and accessibility criteria in the modelling.